Job Title

Executive Assistant to CEO(HK)

Area

Hong Kong

Responsibilities

1. Completes a broad variety of administrative tasks for the CEO ; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel -related meetings.

2. Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.

3. Enhances CEO’s and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

4. Represents the CEO by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive

5. Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.

6. Perform additional duties as assigned

Minimum Qualifications

1.Bachelor’s degree

2.Company start-up experience preferred

3.Excellent verbal and superior writing and report presentation skills are essential

4.High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role

5.Demonstrated success where personal results and accountability are evident

6.Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

7.Strong sense of teamwork

8.Can operate independently and remotely from a supervisor

9.Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel

Preferred Qualifications

Proficient with technology including mobile devices

Remarks

For application, please send your CV to HR@outsideheaven.com, we will get back you within 2 working days.